TERMS AND CONDITIONS – MAGNOLIA SOCCER CLUB
REFUND POLICY
The policy of the MAGNOLIA SOCCER CLUB is to issue no refunds after a child has played in a sanctioned game or practice. Prior to playing in a sanctioned game or practice a refund of the registration fee less an administrative handling fee will be issued.
Refunds are subject to a $20 processing fee for players choosing not to play.
Full refunds will be given if we cannot find a team for you – this rarely occurs.
No refunds after first games of Fall season.
PLAYER ELIGIBILITY:
Players who on July 31 of the current seasonal year are under 19 years of age shall be eligible to play.
Players must be registered with MSC (Magnolia Soccer Club) and/or SYSA (Seattle Youth Soccer Association).
Players are required to play in a division of their own age group.
Players will not be allowed to play in a division of players younger than themselves “playing down” without club approval.
Players will not be allowed to play in a division of players older than themselves “playing up” without club approval.
The approval process for “playing up” or “playing down” is for players who have medical or developmental reasons to play in an age group other than their own.
In MOD soccer (U6-U9), some exceptions are allowed for playing with grade level (Seattle Schools August 31st cutoff date). Such player may make an application for an exception to this Rule.
In Association (U10-U18), players may be assigned to older teams if it is necessary for the formation of teams and for the “good of the club”, but it is not available on a request basis
For medical exceptions, such applications must be made to the MSC Board via the club registrars and include documentation of medical justification. MSC does not have jurisdiction for “Association” U10 and above. This is handled by SYSA.
For developmental exceptions, such application must be made to the MSC Board via the club registrars and include 2 coach recommendations and justification for such request. MSC does not have jurisdiction for “Association” U10 and above. This is handled by SYSA.
For MOD exceptions, such applications must be made to the MSC Board via the club registrars with written justification for such request.
Such exceptions will be granted only for good cause and the application must be made before each season in which the player will participate
COACH ELIGIBILITY:
No person shall be eligible to coach any MSC team until that individual has received
RMA clearance after submitting the Washington Youth Soccer Risk Management application (pursuant to Child & Adult Abuse Information Act).
Assistant coaches, team managers, club referees, etc. must receive RMA clearance prior to participating in any MSC activity.
Each Coach and Assistant Coach must sign a Coach’s Conduct Agreement
MSC recommends that all coaches coaching an eleven-a-side team hold an E coaching license or higher.
All MOD & Association Coaches must be over the age of 18. MSC Coaching Director and Division Coordinators are responsible for final coaching assignment decisions.
TEAM PLACEMENT POLICY
We cannot honor special requests for team placement including playing up.
New MOD teams are formed each year based on coach availability and player experience.
MOD/Association teams can have two coaches assigned to their team prior to teams being formed.
Division Coordinators & Registrars randomize players to teams and also use previous year assessments when available.
The goal of recreating MOD teams each year is for kids to be exposed to new friends and coaches while balancing the skill level of teams
Association players U11 and above usually return to their prior team.
ASSOCIATION TEAM FORMATION POLICY (started in 2012)
Mod team rosters of registered players from U-6 to U-9 are created by the registrar either randomly (first year, U-6 only) or systematically using coaches skill level rankings, if available. Each fall, players will again be shuffled among teams during registration with an effort to create balanced teams.
After U-9, players will often stay with their team from the previous fall. Whether or not a team stays together will depend upon registration numbers. New or unassigned players will be assigned to teams by the registrar. An attempt is made to create teams with a balance of player skill level whenever possible.
Background
• A “team” consists of a group of returning players from the previous fall season who have registered by the registration deadline. [Spring soccer team rosters are not considered.]
• Coaches will remain with their group of returning players when registration numbers allow.
• A new coach may replace or get assigned by the club to a returning group of players if their coach from the prior season does not return.
• Coaches do not select players for their team except that a head coach and one assistant coach may elect to coach together and have their own kids on their team.
• The use of tryouts, invitations, recruiting or any similar process to roster players based on talent is prohibited.
• Players new to Magnolia Soccer Club will be assigned by the MSC registrar; an effort to evenly distribute players will be made if an assessment of talent is available.
How are teams merged?
• The number of teams MSC fields declines at older age groups due to larger rosters and player attrition. Maximum roster sizes are 9 for U-9, 10 for U-10 and 14 for U-11 and U12. Larger rosters and fewer players mean the number of MSC teams typically drops by more than 50% from U-9 to U-12.
• Often, coach attrition keeps pace with this trend. However, if we have too many returning coaches for the number of teams MSC is able to field, teams will be combined and coaches will decide on coaching arrangements.
– Coaches are encouraged to work together with the registrar and coaching director during a team formation process. Ultimately the registrar will combine and approve teams with input from coaching director when a team combination is made.
– In no event will a player be “cut” from a team to stay within roster maximums.
– Priority will be given to registered coaches with the largest number of registered returning players.
– Priority will also be given to teams of registered players that largely stay together but lose their head coach. The team or club will attempt to locate a replacement coach.
– When necessary, a team of registered returning players will be merged as a group with another team. Otherwise, players will be assigned by the registrar as stated above.
• In an effort to keep as many teams together as possible, team roster sizes may be less than the maximum. Unassigned players will be assigned first to the teams with the smallest rosters. Coach preference on roster size will also be considered.
Policies for Non-Registered Players Participating in SYSA Activities
This policy statement provides background and guidelines on how to handle non-registered players when they participate in Seattle Youth Soccer Association (SYSA) organized events.
Definitions:
A non-registered player refers to a player who is not registered with Washington Youth Soccer (WYS) because that player is not registered with any WYS-affiliated association or club.
A registered player is registered with WYS through registration with an SYSA-affiliated club, registration directly with SYSA, or registration with any other club or association within WYS.
Policy:
All players participating in any SYSA or club organized event – SYSA club fall recreation leagues; practices and trainings for teams participating in SYSA leagues; select team tryouts; Seattle United programs such as Player Development Academies; and SYSA Spring Soccer – must be registered players with WYS, which means they are covered by SYSA/WYS insurance.
Players who are non-registered players who play organized soccer on a US Club, Catholic Youth Organization (CYO), or public or private school team, or who are not currently playing on any organized team, MUST be registered and covered by SYSA/WYS insurance BEFORE they can participate in any SYSA activities.
Any player who trains with an SYSA team must be a registered player with WYS. If they are a non-registered player, then the coach needs to direct them to register BEFORE they train. Coaches should contact the SYSA Registrar to alert them to a player who is in this situation. No coach should allow a player to train with their team unless they are registered first.
Any player who is a non-registered player under WYS can become registered for a $20 fee. The player will be directed to use an online registration method. In addition, a signed, printed copy of the waiver/release form found at this link – https://www.secure-sam.com/www.sysa.org/doclib/MedicalReleasePerennial.pdf – needs to be brought to the coach or trainers before the first session, training, or game. Note that this form is medical release only, and is not enough to provide coverage of any kind. Players need the WYS insurance which can only be obtained by registration.
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PRIVACY POLICY
MAGNOLIA SOCCER CLUB only collects personal information when you request our services and only uses the information collected to provide those services for you. If you choose to make a purchase, you will be asked to provide contact information (such as your name and shipping address) and financial information (such as your credit card number and expiration date). This information is used for billing purposes and to process your order. MAGNOLIA SOCCER CLUB handles all of this data with the utmost confidentiality.
THIRD PARTIES
Any personal information provided will not be traded, rented, sold or otherwise shared with anyone outside of COWLITZ YOUTH SOCCER, or used for reasons beyond those contemplated in this statement. From time to time, we may engage third parties to process your information on our behalf; however, none of MAGNOLIA SOCCER CLUB affiliates (such as our credit card company) have permission to retain, share, store or use personal information for any reason other than providing the requested service.
SECURITY
To prevent unauthorized access, disclosure and improper use of your information, we have established appropriate physical, electronic, and managerial safeguards to protect the information we collect in accordance with our privacy policy.
AGREEMENT BETWEEN USER AND MAGNOLIA SOCCER CLUB
The network of MAGNOLIA SOCCER CLUB operated by MAGNOLIA SOCCER CLUB or its affiliates or subsidiaries, is comprised of various web sites and web pages.
The MAGNOLIA SOCCER CLUB are offered to you conditioned on your acceptance without modification of the terms, conditions, and notices contained herein. Your use of the MAGNOLIA SOCCER CLUB web site constitutes your agreement to all such terms, conditions, and notices. Your use of a particular MAGNOLIA SOCCER CLUB web site included within the MAGNOLIA SOCCER CLUB web sites network may also be subject to additional terms outlined elsewhere on that website (the “Additional Terms”). Additionally, the MAGNOLIA SOCCER CLUB web site may themselves contain additional terms that govern particular features or offers (for example, sweepstakes or chat areas). In the event that any of the terms, conditions, and notices contained herein conflict with the Additional Terms or other terms and guidelines contained within any particular MAGNOLIA SOCCER CLUB web site, then these terms shall control.
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MODIFICATION OF THESE TERMS OF USE MAGNOLIA SOCCER CLUB reserves the right to change the terms, conditions, and notices under which the MAGNOLIA SOCCER CLUB web sites are offered, including but not limited to the charges associated with the use of the MAGNOLIA SOCCER CLUB Web Sites. You are responsible for regularly reviewing these terms and conditions.
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COPYRIGHTS AND TRADEMARKS
The entire content included in this Site, including but not limited to text, design, graphics, interfaces, or code and the selection and arrangements thereof is copyrighted as a collective work under the United States and other copyright laws, and is the property of MAGNOLIA SOCCER CLUB. The collective work includes works that are licensed to MAGNOLIA SOCCER CLUB Copyright 2000, 2010. ALL RIGHTS RESERVED. All trademarks, service marks, and trade names (collectively the “Marks”) are trademarks or registered trademarks of and are proprietary to MAGNOLIA SOCCER CLUB, or other respective owners that have granted.
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Mailing Address:
3213 W Wheeler #188
Seattle, WA 98199