TERMS AND CONDITIONS – MAGNOLIA SOCCER CLUB
REFUND POLICY
The policy of the Magnolia Soccer Club is to issue no refunds after a child has played in a sanctioned game or practice.
Refunds are subject to a $20 processing fee for players choosing not to play.
Full refunds will be given in the rare occurrence that we cannot find a team for your player.
PLAYER ELIGIBILITY
Players who on July 31 of the current seasonal year are under 19 years of age shall be eligible to play.
Players must be registered with MSC (Magnolia Soccer Club) and/or SYSA (Seattle Youth Soccer Association).
Players will not be allowed to play in a division of players younger than themselves (“playing down”) without club approval.
Players will not be allowed to play in a division of players older than themselves (“playing up”) without club approval.
The approval process for “playing up” or “playing down” is for players who have medical or developmental reasons to play in an age group other than their own.
In MOD soccer (U6-U9), some exceptions are allowed for playing with grade level (Seattle Schools August 31st cutoff date). Such player may make an application for an exception to this rule.
In Association (U10-U18), players may be assigned to older teams if it is necessary for the formation of teams but it is not available on a request basis.
For medical and/or developmental exceptions, such applications must be made to the MSC Board via the Club Registrar and include documentation of medical justification. MSC does not have jurisdiction for U10 and above; this is handled by SYSA. Applications must be made before each season in which the player will participate.
COACH ELIGIBILITY
No person shall be eligible to coach any MSC team until that individual has received RMA clearance after submitting the Washington Youth Soccer Risk Management application (pursuant to Child & Adult Abuse Information Act). Assistant Coaches, Team Managers, Club Referees, etc. must receive RMA clearance prior to participating in any MSC activity.
Each team staff member must agree to a Code of Conduct during registration.
MSC encourages all coaches to complete the free United States Soccer Federation (USSF) coaching course titled, “Introduction to Grassroots Coaching”. Coaches who continue their learning by completing any of the 4v4, 7v7, 9v9, or 11v11 Grassroots courses will be reimbursed for the $25 course fee by MSC.
All MOD & Association Head Coaches must be over the age of 18.
MSC Age Group Coordinators are responsible for final coaching assignment decisions.
TEAM PLACEMENT POLICY
New MOD teams are formed each year based on coach availability and player experience.
MOD/Association teams can have two coaches assigned to their team prior to teams being formed.
Age Group Coordinators & Registrars randomize players to teams and also use previous year assessments when available.
The goal of recreating MOD teams each year is for kids to be exposed to new friends and coaches while balancing the skill level of teams. Association players U10 and above usually return to their prior team.
MOD TEAM FORMATION POLICY
MOD team rosters of registered players in U6 are created by the Age Group Coordinator randomly, taking in to account school placements. For U7-U9, teams are created based on school placements and previous teams. Each fall, players will again be shuffled among teams during registration with an effort to create balanced teams.
Parents cannot request team placements except in the case that two parents volunteer to coach together.
ASSOCIATION TEAM FORMATION POLICY
After U9, MSC aims for players to stay with their team from the previous fall. Whether or not a team stays together will depend upon registration numbers. New or unassigned players will be assigned to teams by the Age Group Coordinator. An attempt is made to create teams with a balance of player skill level whenever possible.
Spring soccer rosters are not considered when making Association teams.
Based on registration, coaches remain with their previous team. Priority for coaches is given to those with most continuing players. Coaches do not get to select new players. The use of tryouts, invitations, recruiting or any similar process to roster players based on talent is prohibited.
Priority of team retention will be given to teams with the most returning players. In the event of registration numbers exceeding roster maximums, a solution will be found that does not require a player being “cut”.
POLICIES FOR NON-REGISTERED PLAYERS PARTICIPATING IN SYSA ACTIVITIES
This policy statement provides background and guidelines on how to handle non-registered players when they participate in Seattle Youth Soccer Association (SYSA) organized events.
Definitions:
A non-registered player refers to a player who is not registered with Washington Youth Soccer (WYS) because that player is not registered with any WYS-affiliated association or club.
A registered player is registered with WYS through registration with an SYSA-affiliated club, registration directly with SYSA, or registration with any other club or association within WYS.
All players participating in any SYSA or club organized event – SYSA club fall recreation leagues; practices and trainings for teams participating in SYSA leagues; select team tryouts; Seattle United programs such as Player Development Academies; and SYSA Spring Soccer – must be registered players with WYS, which means they are covered by SYSA/WYS insurance.
Players who are non-registered players who play organized soccer on a US Club, Catholic Youth Organization (CYO), or public or private school team, or who are not currently playing on any organized team, MUST be registered and covered by SYSA/WYS insurance BEFORE they can participate in any SYSA activities.
Any player who trains with an SYSA team must be a registered player with WYS. If they are a non-registered player, then the coach needs to direct them to register before they train. Coaches should contact the SYSA Registrar to alert them to a player who is in this situation. No coach should allow a player to train with their team unless they are registered first.
Players must submit a medical waiver to their coach or trainer before the first session, training, or game. Note that this form is medical release only, and is not enough to provide coverage of any kind. Players need the WYS insurance which can only be obtained by registration.
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MAGNOLIA SOCCER CLUB BOARD OF DIRECTORS
The Magnolia Soccer Club (MSC) is presided over by a Board of Directors (“Board”). All Board members are individuals in the community with a passion for keeping youth soccer running in the Magnolia community. The Board meets on an as-needed basis.
Any decisions regarding the Club, that fall between the requirements in place by SYSA, are made by the Board. A 51% majority vote is required to approve new changes to policy or on budget items.
The President of the Club is a non-voting member but may vote in the event of a tie. Other non-voting members are any Board members receiving financial compensation from MSC or SYSA.
President, Treasurer, and Secretary are required positions of any nonprofit. These three roles require a vote of approval from the Board, with a 51% majority voting in favor of appointing. These three roles have a two-year commitment and do not require a vote after the first year if continuing to the second.
All other Board roles are appointed by the President or other Board members assigned with adding new members.
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PRIVACY POLICY
Magnolia Soccer Club (MSC) only collects personal information when you request our services and only uses the information collected to provide those services for you. If you choose to make a purchase, you will be asked to provide contact information (such as your name and shipping address) and financial information (such as your credit card number and expiration date). This information is used for billing purposes and to process your order. MSC handles all of this data with the utmost confidentiality.
THIRD PARTIES
Any personal information provided will not be traded, rented, sold or otherwise shared with anyone outside of SYSA, or used for reasons beyond those detailed in this statement. From time to time, we may engage third parties to process your information on our behalf; however, none of MSC affiliates (such as our credit card company) have permission to retain, share, store or use personal information for any reason other than providing the requested service.
SECURITY
To prevent unauthorized access, disclosure, and improper use of your information, we have established appropriate physical, electronic, and managerial safeguards to protect the information we collect in accordance with our privacy policy.
AGREEMENT BETWEEN USER AND MAGNOLIA SOCCER CLUB
The network of MSC operated by MSC or its affiliates or subsidiaries, is comprised of various websites and web pages.
The MSC is offered to you conditioned on your acceptance without modification of the terms, conditions, and notices contained herein. Your use of the MSC website constitutes your agreement to all such terms, conditions, and notices. Your use of a particular MSC website included within the MSC website’s network may also be subject to additional terms outlined elsewhere on that website (the “Additional Terms”). Additionally, the MSC website may themselves contain additional terms that govern particular features or offers (for example, sweepstakes or chat areas). In the event that any of the terms, conditions, and notices contained herein conflict with the Additional Terms or other terms and guidelines contained within any particular MSC website, then these terms shall control.
TERMS OF USE AND DISCLAIMERS FOR USING THIS WEBSITE
By accessing or using this website, you agree to these terms of use, conditions, and all applicable laws. If you do not agree to these terms, you may not use this website.
MODIFICATION OF THESE TERMS OF USE
MSC reserves the right to change the terms, conditions, and notices under which the MSC websites are offered, including but not limited to the charges associated with the use of the MSC websites. You are responsible for regularly reviewing these terms and conditions.
USE OF WEBSITE, PERSONAL, AND NON-COMMERCIAL USE LIMITATION
Unless otherwise specified, the MSC websites are for personal and noncommercial use. You may not modify copy, distribute, transmit, display, perform, reproduce, publish, license, create derivative works from, transfer, or sell any information, software, products or services obtained from the MSC websites. You may display and, subject to any expressly stated restrictions or limitations relating to specific material, electronically copy, download, and print hard copy portions of the material from the different areas of the website solely for your own noncommercial use, or to place an order with MSC or to purchase MSC products. Any other use of materials on this website, including but not limited to the modification, reproduction, distribution, republication, display or transmission of the content of this website, without prior written permission of MSC, is strictly prohibited. Harassment in any manner or form on the website or any of the MSC websites, including via e-mail and chat or by obscene or abusive language, is strictly forbidden. Impersonation of others, including a MSC volunteer, employee, host, representative, or other members or visitors on the website is prohibited. You may not upload to, distribute, or otherwise publish through the website any content which is libelous, defamatory, obscene, threatening, invasive of privacy or publicity rights, abusive, illegal, or otherwise objectionable, or which may constitute or encourage a criminal offense, violate the rights of any party or otherwise give rise to liability or violate any law. You may not upload commercial content on the we site or use the website to solicit others to join or become members of any other commercial online service or other organization.
COPYRIGHTS AND TRADEMARKS
The entire content included in this website, including but not limited to text, design, graphics, interfaces, or code and the selection and arrangements thereof is copyrighted as a collective work under the United States and other copyright laws, and is the property of MSC. The collective work includes works that are licensed to MAGNOLIA SOCCER CLUB Copyright 2000, 2010. ALL RIGHTS RESERVED. All trademarks, service marks, and trade names are trademarks or registered trademarks of and are proprietary to MSC, or other respective owners that have granted.
Please email us with any questions.
Mailing Address:
3213 W Wheeler #188
Seattle, WA 98199
Club Policies updated by the Board of Directors on October 14 2024